The Goodbye Email | No BS Job Search Advice Radio

The Goodbye Email

EP 2147 It’s time to resign from your position and send an email to co-workers. What should you say and do?

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Now, the goodbye email. You've gotten to the point where you've resigned your job. You want to let people know that you're leaving. What do you do? What do you communicate? What do you say?
I'll use myself as an example and say that when it came time for me to leave my firm, a firm I'd been involved with for more than 10 years, I did it under two circumstances. Number one is I first started by moving away and working remotely. Then, from there, a year or two later, I actually resigned my association.
When I moved, which is as good a point as making a break as you possibly can, I met with people who I was particularly close with privately, and told them my decision to move from the New York area elsewhere. I thought that was a good approach to take because we had a personal relationship. Thus, in communicating your resignation, I would suggest doing the same thing, meeting with individuals who you're particularly close with and saying, "Tomorrow, I'm walking in and resigning. And I just want to give you a heads up because, you know, we've been close for a long time and I didn't want you to finding out through the grapevine that I was leaving." You just talk from your heart about what the relationship has meant to you during that time.
Then, there's everyone else. Now, I was working for 30, 35 person firm. And many of the people I hadn't known for a long time and there were certainly quite a few others.
So what I did was I called the ones I was close with and sent an email to the others. From there, one I wrote (and I actually have access to it) but I found something that was pretty similar on the muse.com. If you're not familiar with the site, it's one that provides a lot of good information for job hunters.
Their version of it starts off with, "As you already know (so you've already given your notice), I'll be leaving my position as (whatever your title is) here at _____. My last day is such and such." I wouldn't be quite that formal. I'm Uh, I'm resigning my position here and my last day is going to be so and so.
I think the next paragraph is wonderful. "While I'm excited about the new opportunity, there's also a big part me that's sad to be saying goodbye to amazing co-workers just like you. I can't tell you how much I've enjoyed our time together, and how much I value the friendship you've shown me over the past . . . " however long it's been.
"During my time with this firm, you made me look forward to coming into the office I'll always remember," and then you share some some anecdote. I wouldn't use that last sentence, I think it's a little corny, and requires personalization that I don't think is necessary. I would encourage you to stick with what proceeds that last sentence.
Then, from there, "This might be the end of my time with the firm; most definitely not the end of our friendship. You have my number. So don't hesitate if you want to grab coffee, drinks, lunch and I'll be sure to do the same."
Again, what you might do is not quite as as friendly as that. "I'd love to stay in touch with you after I'm gone, and hope that you feel the same way. Perhaps there are instances where I might be able to provide you with leads to other organizations and vice versa and we can support one another in our careers." That's the way I tend to think of it. But you might be more comfortable with the grabbing coffee, drinks, lunch.
"It's been great working together and let's stay in touch." You sign it and that's it. It doesn't have to be a big production. Like, I worked at a firm where every time someone resigned, it was the office wide email. That was a little too much. And I would look at it and go, we spoke twice. You had no you have no concern for me whatsoever. Why am I supposed to be fawning and sad over your departure? You may work in a closer office than I did. But no matter. It doesn't have to be a big drawn out letter.
Just keep it simple and to the point.

ABOUT JEFF ALTMAN, THE BIG GAME HUNTER

JeffAltman, The Big Game Hunter
JeffAltman, The Big Game Hunter

Jeff Altman, The Big Game Hunter is a coach who worked as a recruiter for what seems like one hundred years. His work involves career coaching, as well as executive job search coaching, job coaching, and interview coaching. He is the host of “No BS Job Search Advice Radio,” the #1 podcast in iTunes for job search with more than 2100 episodes.

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